Would you be surprised to learn that Microsoft Office Outlook 2010 can handle all of your electronic mail services? It's true and when you set it up to do so, this gives you a single interface for working with all your email. And if you have a lot of accounts, this can be a huge time and energy saver.
To make everything work well together you need to do these 2 things. The first is setting up your copy of Outlook to communicate with your Internet provider's email or Yahoo or Hughesnet or whichever mail services you use.
One more thing. With some services you may need to decide which mail set of communication rules (protocol) you will use. Most accounts work with one or both IMAP and POP3. Outlook 2010 supports the two of them. It also supports other protocols, meaning it will work with most any email account.
All of the above is important, but there's no way I can cover this part of the project here. Making Outlook work with each individual mail service is worthy of a full-size article. We need to cover the other things we need to do.
The Other Set of Things
Let's put that aside for now. You also need to know what to do with messages from different accounts after they find their way into Outlook. That's what we are going to cover here.
Exactly what to Do When You Obtain Messages
When you have every little thing in the first part of the process set up, Outlook will immediately check each e-mail consider you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in different spots depending on the messaging process made use of by the service. For example, messages from Gmail or Hotmail accounts generally end up in their very own set of folders, while messages from most other services end up in the routine Outlook Inbox.
That begs the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their own unique folders are easy to determine. For messages from other services, you could constantly examine the To: industry of the message. The e-mail address the message was implied for will appear there.
Exactly What to Do When You Are Sending out Messages
When sending messages, you can manage which account Outlook uses. Outlook has a default account to use when sending mail. But you can always override it. This is how you do it:
* When you start write a brand-new message, Outlook presumes that you want it to send the message from the same account you are working in this instant. This is a considerable change to the way it used to work in the past. In previous editions, Outlook presumed you wanted to send messages using the default email account.
* When you are responding to email, Outlook presumes you want it to use the exact same account the email was sent out to. But you are able to override this if you want to.
* When you forward a message, Outlook again assumes you want to use the same account the message was delivered to. And once again, you can override this if needed.
Asking yourself precisely how you inform Outlook 2010 to utilize a different account. It's easy provided you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is found next to the "Send" button, and it only appears if you have Outlook set to work with several accounts. Click From and choose the account you want Outlook to make use of.
Control Outlook 2010's Default Account
You can quickly change which account Outlook considers the default if that will make things simpler for you. Just complete the following steps:
1. Click on the ribbon's File tab. This takes you to Outlook's brand-new Backstage area.
2. Click Info in the menu on the left side of the Backstage window. This opens the "Account Information" display.
3. Click the Account Settings option, then click the Account Settings menu option that appears below. This opens the "Account Settings" dialog box to the "E-mail" page. You will be able to see a list box including a list of the e-mail accounts Outlook is configured to work with today.
4. Select the account you wish to use as the default account. This activates the "Set as Default" option.
5. Click the Set as Default option to lock in the change.
6. Click the Close button to go back to the Outlook window.
That's all you have to do to handle any number of email accountsin Outlook.
To make everything work well together you need to do these 2 things. The first is setting up your copy of Outlook to communicate with your Internet provider's email or Yahoo or Hughesnet or whichever mail services you use.
One more thing. With some services you may need to decide which mail set of communication rules (protocol) you will use. Most accounts work with one or both IMAP and POP3. Outlook 2010 supports the two of them. It also supports other protocols, meaning it will work with most any email account.
All of the above is important, but there's no way I can cover this part of the project here. Making Outlook work with each individual mail service is worthy of a full-size article. We need to cover the other things we need to do.
The Other Set of Things
Let's put that aside for now. You also need to know what to do with messages from different accounts after they find their way into Outlook. That's what we are going to cover here.
Exactly what to Do When You Obtain Messages
When you have every little thing in the first part of the process set up, Outlook will immediately check each e-mail consider you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in different spots depending on the messaging process made use of by the service. For example, messages from Gmail or Hotmail accounts generally end up in their very own set of folders, while messages from most other services end up in the routine Outlook Inbox.
That begs the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their own unique folders are easy to determine. For messages from other services, you could constantly examine the To: industry of the message. The e-mail address the message was implied for will appear there.
Exactly What to Do When You Are Sending out Messages
When sending messages, you can manage which account Outlook uses. Outlook has a default account to use when sending mail. But you can always override it. This is how you do it:
* When you start write a brand-new message, Outlook presumes that you want it to send the message from the same account you are working in this instant. This is a considerable change to the way it used to work in the past. In previous editions, Outlook presumed you wanted to send messages using the default email account.
* When you are responding to email, Outlook presumes you want it to use the exact same account the email was sent out to. But you are able to override this if you want to.
* When you forward a message, Outlook again assumes you want to use the same account the message was delivered to. And once again, you can override this if needed.
Asking yourself precisely how you inform Outlook 2010 to utilize a different account. It's easy provided you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is found next to the "Send" button, and it only appears if you have Outlook set to work with several accounts. Click From and choose the account you want Outlook to make use of.
Control Outlook 2010's Default Account
You can quickly change which account Outlook considers the default if that will make things simpler for you. Just complete the following steps:
1. Click on the ribbon's File tab. This takes you to Outlook's brand-new Backstage area.
2. Click Info in the menu on the left side of the Backstage window. This opens the "Account Information" display.
3. Click the Account Settings option, then click the Account Settings menu option that appears below. This opens the "Account Settings" dialog box to the "E-mail" page. You will be able to see a list box including a list of the e-mail accounts Outlook is configured to work with today.
4. Select the account you wish to use as the default account. This activates the "Set as Default" option.
5. Click the Set as Default option to lock in the change.
6. Click the Close button to go back to the Outlook window.
That's all you have to do to handle any number of email accountsin Outlook.
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If you would like to use your existing Gmail, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Click for more information.
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