If you are a busy 21st century person, with lots of tasks, appointments and events, a decent calendar software package is something without which you simply should not try to cope. It will change your life forever, and make things so much easier for you that you soon won't be able to imagine living without it. What do you need from such a package?
Unless you are a computer geek who like to spend hours figuring out how things work, one of your primary concerns should be ease of use. If you need a PhD to figure out how to enter tomorrow's meeting or your anniversary date, you will soon grow tired of it and not enjoy using it. Luckily many of the better packages have a creation wizard so it's really easy to enter new information using an intuitive step-by-step approach.
Another feature that comes in very handy is the ability to export and import data to and from another calendar package. You will only realize the importance of this if you have been using your current package for six months and you then find something better. If you can't export your data, it means you will painstakingly have to enter everything into the new package again.
The ability to view your calendar on a daily, weekly, monthly and even yearly basis is also very important. Nothing is more frustrating than a calendar offering only daily views, so you have to click through day after day before you can get to your appointments for next month. You want to be able to see at a glance what your next month looks like and then be able to drill down to daily and even hourly level.
A feature that you will use a lot is that of being able to print your calendar. You don't want to have to carry your laptop with you all the time to be able to see your appointments. It makes much more sense to print your daily schedule when you start working in the morning so you have it available all the time.
If you (like most of us) always forget your friend's and family members' birthdays, a birthday calendar that can be printed is the perfect solution to your problem. It should be easy to add new birthdays later (or remove ones), print a copy again and thereby ensure that you will never forget someone's birthday again.
Another feature that is virtually indispensable in our day and age is the ability to integrate with your cell phone and/or email software. This way you can set up reminders so the system will let you know about upcoming events before the time.
There are numerous calendar software packages available for download on the Internet. Some surprisingly good ones can be downloaded for free, but the top ones will probably cost you a few dollars - well worth the investment if they can do exactly what you need them to do!
Unless you are a computer geek who like to spend hours figuring out how things work, one of your primary concerns should be ease of use. If you need a PhD to figure out how to enter tomorrow's meeting or your anniversary date, you will soon grow tired of it and not enjoy using it. Luckily many of the better packages have a creation wizard so it's really easy to enter new information using an intuitive step-by-step approach.
Another feature that comes in very handy is the ability to export and import data to and from another calendar package. You will only realize the importance of this if you have been using your current package for six months and you then find something better. If you can't export your data, it means you will painstakingly have to enter everything into the new package again.
The ability to view your calendar on a daily, weekly, monthly and even yearly basis is also very important. Nothing is more frustrating than a calendar offering only daily views, so you have to click through day after day before you can get to your appointments for next month. You want to be able to see at a glance what your next month looks like and then be able to drill down to daily and even hourly level.
A feature that you will use a lot is that of being able to print your calendar. You don't want to have to carry your laptop with you all the time to be able to see your appointments. It makes much more sense to print your daily schedule when you start working in the morning so you have it available all the time.
If you (like most of us) always forget your friend's and family members' birthdays, a birthday calendar that can be printed is the perfect solution to your problem. It should be easy to add new birthdays later (or remove ones), print a copy again and thereby ensure that you will never forget someone's birthday again.
Another feature that is virtually indispensable in our day and age is the ability to integrate with your cell phone and/or email software. This way you can set up reminders so the system will let you know about upcoming events before the time.
There are numerous calendar software packages available for download on the Internet. Some surprisingly good ones can be downloaded for free, but the top ones will probably cost you a few dollars - well worth the investment if they can do exactly what you need them to do!
About the Author:
There are many choices for calendar software available to those who need help keeping track of their social or business obligations. When selecting freeware calendar software, it helps to know which features are important for you.
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